What is Match Grant?
For our refugees who are employable, and families with at least one employable adult, we have staff dedicated to helping them obtain self-sufficiency. WRJ helps eligible refugee clients do this without becoming dependent on public assistance. Families are provided employment counseling, assistance with job interviews, budgeting help, case management, English classes, short-term rental assistance, and cash to help them meet basic expenses. In exchange for the extra resources this program offers, clients agree to seek and accept early employment and not receive cash benefits from welfare.
Match Grant for Churches:
Your church can come alongside one or more refugee families and assist them in these, or other ways. People in your church can share their skills, give of their time, donate items or even money; whatever is their passion or their niche. And here's the icing on the cake. For every dollar's worth of time and donations, we have a grant that will give WRJ twice that amount in cash. So your involvement with the refugee family becomes tripled in value! To be sure your donation counts, always track your hours and donations by communicating with our office.
Match Grant for Employers:
Like at a staffing agency, the goal of World Relief’s Employment Services program is to connect employers and potential employees based on staffing needs. In this case, employees are newly resettled refugees.
World Relief provides employers with hard-working, pre-screened, work authorized candidates at no cost to the employer. All candidates have permanent work authorization in the U.S.
For employers, hiring a refugee has many benefits. Refugees enter the U.S. eager to work. They have a strong desire to establish themselves as productive members of their new community. Finding and keeping employment is also critical to their financial self-sufficiency. Employers hiring refugees save time and money on the recruiting and screening process. Refugees are flexible, local and immediately available. World Relief also provides free follow-up services including language assistance. Most importantly, employers have the opportunity to culturally diversify their workplace.
Match Grant Q&A for volunteers:
1. Why Match Grant?
2. Is the refugee household I have been partnered with eligible for Match Grant?
- People with disabilities
- People who are already economically self-sufficient
- The clients must enroll in the Match Grant Program within 31 days from the date of their arrival into the US. At least one member of the client’s family must be considered “employable” in order to be enrolled in the Match Grant Program.
- Client Agreement Form and Self-Sufficiency Plan & Budget
- The client must sign and date the Match Grant Agreement form. Also, a Self Sufficiency Plan & Budget must be signed. These plans will indicate the projected time frames, budgets and steps the client, their family and WR will take to ensure employment at the earliest possible time.
- If a Match Grant client is enrolled in a training program, a detailed note including the date, type, duration, expected outcome and provider of the training program should be included in the case file.
3. What is the deadline to record my In-Kind contributions to World Relief?
***Please note that if you do not take the time to report these things on your volunteer record, there is about a 1-month window of time before we cannot enter in the data to receive the match. We suggest entering in your data either daily or weekly. Avoid losing credit for valuable donations by ensuring that you as a volunteer are entering in all of your time, mileage and donation records to our volunteer coordinator via Track it Forward in a timely manner.***
4. What is the valuation of In-Kind Match Grant Contributions?
- Examples of donated supplies are office supplies, household furniture, workshop and classroom supplies.
- The value of donated space cannot exceed the fair rental value of a comparable space as established by an independent appraisal of comparable space/facilities in a privately-owned building in the same locality.
- documented and entered into GIVE/Match Grant Database by the 12th of the month following a donation
- supported by methods used by WR for employees
- dated along with the time served
- signed by volunteers
- validated by a responsible WR employee
5. Would the following scenarios be allowable under the Match Grant Program?
- A friend or volunteer is “hanging out” with a Match Grant client. No, the volunteer is not providing a specific service allowable for Federal funds.
- Close family members providing assistance to their loved ones (our clients). No, assistance provided by immediate family members should not be counted as match.
- A newly arrived refugee client is living with their uncle and his family. Does the rent that the family pays for this new client’s housing count as GIK? No, this rent cannot be counted as a matching expenditure. However, if the cost for the relative’s residence (including utilities) increases as a direct result of housing Match Grant clients, then the amount of increase may be counted as an in-kind match expenditure. Proper documentation (i.e. utility bills, letter from landlord) is needed to demonstrate that an increase in the cost of the relative’s housing has taken place as a result of the addition of the Match Grant client to the house.
- A World Relief office partners with a church who sends volunteers to work at a federally funded food bank. The church sends the office a spreadsheet with the total number of volunteers, volunteer of hours and the total number of clients served. Would this donation be allowable under the Match Grant Program? No, this donation could not count as Match Grant for several reasons. First, if the food supplied is purchased by federal money, this would be considered as double dipping and is in direct violation of the Match Grant program guidelines. Also, in this scenario, providing the total number of volunteers, hours and clients without specific client names and volunteer’s signatures would not be sufficient documentation for the Match Grant program.
- Volunteer drives 10 miles/15 minutes to World Relief, helps file paperwork for 3 hours, then drives 10 miles/15 minutes home. For calculating the hours volunteered according to what is entered in GIVE and listed on our books, the 20 miles would NOT be included. Total volunteer hours would be 3 hours, not 3.5 hours. The volunteer can claim their total mileage for their personal tax purposes, but World Relief cannot count the time and mileage spent commuting to/from the office as part of our program income.
- Volunteer drives 10 miles/15 minutes to World Relief and picks up client, then drives 20 miles/30 minutes to take client to a 2 hour appointment, drives 20 miles/30 minutes back to World Relief. Volunteer drops off client and drives 10 miles/15 minutes home. Total miles counted is 40 miles with total volunteer time 3 hours. The volunteer can claim their total mileage for their personal tax purposes, but World Relief cannot count the time and mileage spent commuting to/from the office as part of our program income.
- A World Relief office and a local thrift store has partnered to donate goods to clients. The office creates a voucher and sends it with the volunteer and client each time they visit the thrift store. The voucher details the items that they received, it is signed and turned back in to the office to be added to the client’s case file. In addition to the goods the client received from the thrift store, the volunteer’s time and mileage would be allowable under the Match Grant Program.
- A World Relief office has an MOU with a church to run a clothing closet where clients would go for free, using a voucher to mark what items the client receives. The vouchers would then come back as a record of the donation received by the office on behalf of the church. In this instance, the church is the donor as they are giving the clothing to World Relief clients. The goods the client receives would be allowable under the Match Grant Program as long as there is proper backup documentation, i.e. a signed voucher or log sheet. Note: volunteer hours would not be allocable at the clothing closet to sort clothes.
You can reach our Volunteer Coordinator, Silvia Almond, via email or phone: (904) 448-0733.
You can reach our Employment Specialist, Esad Hamizc, via email or phone: (904) 448-0733.